SI-12: Information Management and Retention
Control Family:
Previous Version:
- NIST Special Publication 800-53 Revision 4:
- SI-12: Information Handling And Retention
Control Statement
Manage and retain information within the system and information output from the system in accordance with applicable laws, executive orders, directives, regulations, policies, standards, guidelines and operational requirements.
Supplemental Guidance
Information management and retention requirements cover the full life cycle of information, in some cases extending beyond system disposal. Information to be retained may also include policies, procedures, plans, reports, data output from control implementation, and other types of administrative information. The National Archives and Records Administration (NARA) provides federal policy and guidance on records retention and schedules. If organizations have a records management office, consider coordinating with records management personnel. Records produced from the output of implemented controls that may require management and retention include, but are not limited to: All XX-1 (AC-1, AT-1, AU-1, CA-1, CM-1, CP-1, IA-1, IR-1, MA-1, MP-1, PE-1, PL-1, PM-1, PS-1, PT-1, RA-1, SA-1, SC-1, SI-1, SR-1, AC-6(9), AT-4, AU-12, CA-2, CA-3, CA-5, CA-6, CA-7, CA-8, CA-9, CM-2, CM-3, CM-4, CM-6, CM-8, CM-9, CM-12, CM-13, CP-2, IR-6, IR-8, MA-2, MA-4, PE-2, PE-8, PE-16, PE-17, PL-2, PL-4, PL-7, PL-8, PM-5, PM-8, PM-9, PM-18, PM-21, PM-27, PM-28, PM-30, PM-31, PS-2, PS-6, PS-7, PT-2, PT-3, PT-7, RA-2, RA-3, RA-5, RA-8, SA-4, SA-5, SA-8, SA-10, SI-4, SR-2, SR-4, SR-8.
Control Enhancements
SI-12(1): Limit Personally Identifiable Information Elements
Baseline(s):
- Privacy
Limit personally identifiable information being processed in the information life cycle to the following elements of PII: [Assignment: organization-defined elements of personally identifiable information].
SI-12(2): Minimize Personally Identifiable Information in Testing, Training, and Research
Baseline(s):
- Privacy
Use the following techniques to minimize the use of personally identifiable information for research, testing, or training: [Assignment: organization-defined techniques].
SI-12(3): Information Disposal
Baseline(s):
- Privacy
Use the following techniques to dispose of, destroy, or erase information following the retention period: [Assignment: organization-defined techniques].